Vendors & Renewals
Track subscriptions, vendor contracts, owners, spend, renewals and cancellation deadlines.
S$25 per monthUse it for
Contract renewals
Decide on a renewal before the last day to cancel, not after it.
Most renewals are noticed when the invoice arrives, after the last day to cancel has gone. kitset.io keeps every subscription and contract with an owner, its cost and its notice period, and reminds the owner while there is still time to decide.
Why it slips
Finance sees the payment. The team using the tool knows whether it is still needed. The contract, with its notice period, sits in somebody's inbox. Nobody holds all three, so the renewal goes through by default.
A spreadsheet can list the dates, but it reminds nobody, and it stops being kept up the week its owner moves on.
How kitset.io closes the gap
Put every vendor in one register
Import your current tracker from CSV, checked row by row before anything is written, or add vendors one at a time with an owner, cost, billing cycle, renewal date and notice period.
Count down to the last day to cancel
Reminders count back from the renewal date by each contract's notice period: 30 days before the deadline, or as far ahead as Vendor settings say, then 14, 7, 3 and 1 days before, and on the day. They reach the vendor's owner in the app and by email.
Approve new spend before it starts
A purchase request goes to the requester's manager, and to finance above the amount you set. An approved recurring request that names a vendor can create its vendor record, so the renewal is tracked from the day it is approved.
The apps it uses
Every plan includes some apps: Team 3, Growth 5 and Scale all 13. A plan includes your most expensive selected apps, and each app past that is billed at its own price.
Requests & Approvals
Route purchase requests through managers and finance with a complete decision history.
S$25 per monthFree template: vendor renewal tracker
A spreadsheet with the columns that matter at renewal time: the owner, the cost, the billing cycle, the renewal date and the notice period. Three example rows show the format; replace them with your own.
Open it in Excel, Google Sheets or Numbers and replace the example rows with your vendors. Dates are written YYYY-MM-DD.
Leave owner_email and location_code blank, or fill them with a person's email address and a location code from your workspace.
In Vendors & Renewals, choose Import CSV and upload the file. Every row is checked, and nothing is created until you confirm.
Questions
Step by step, with pictures: the Vendors & Renewals guides.
Does it cancel contracts for us?
No. It reminds the owner in time to decide, and they renew, renegotiate or cancel with the vendor themselves.
Who is reminded?
The vendor's owner and every administrator who can see that vendor. Each person can turn reminder emails off; the reminder in the app stays.
Can we keep our spreadsheet?
Yes. The register exports to CSV at any time, so the spreadsheet can be rebuilt from it whenever you want one.
Try it in a workspace of your own.
5 Console users, 500 Portal users, 25 GB of storage and any 3 apps, free for 30 days. No card, no call.